Businesses and organizations frequently demand innovative thinking tactics, and sessions of brainstorming are used to produce fresh concepts. A whiteboarding session is a method of brainstorming in which thoughts generated by the team are visually represented utilizing a dry-erase or digital whiteboard. Understanding the whiteboarding method can assist supervisors and colleagues in running more productive meetings and generating fresh thoughts.
This article discusses whiteboarding and its relevance in cooperation and the creation of ideas, as well as eight strategies for holding effective whiteboarding meetings.
What is a whiteboarding session?
A collaborative working method that is used in different workplace situations is called a whiteboarding session. During the session, participants can use markers and notepads to pass any remarks, and obliterate, or change text on the board. In recent times, a lot of modern whiteboarding methods come with strong capabilities to make telecommuting easier, such as:
- Using conferences via video
- accessing and modifying whiteboards
- Split screen
- Unlimited opportunities for whiteboards
- preserving group themes for later usage
How Whiteboard Session Facilities Teamwork?
A whiteboarding meeting encourages free communication between individuals as they work together to discover strategies, ask queries, and exchange suggestions. With the use of a whiteboard, everyone may contribute in an accepting atmosphere and think beyond the box.
Whether it’s a virtual or physical whiteboard, having everyone operating around it improves attitude since it values every individual’s thoughts and viewpoints. Teams are encouraged to collaborate via whiteboards to solve issues and boost productivity. When each participant feels acknowledged and endorsed,
When do whiteboarding sessions work efficiently?
When you need everyone’s perspective, it is an excellent approach to get teams involved. It works particularly well in the following situations:
Teamwork: By providing an atmosphere that promotes engagement, innovation, and problem-solving, whiteboards facilitate learning.
Generating ideas: A whiteboard can provide a blank slate for ideas. To promote creativity and teamwork, the canvas is readily classified, altered, and updated.
Feedback: Individuals and groups can share their ideas, papers, or completed tasks on an online whiteboard to receive real-time feedback and constructive criticism.
Visualization: Research indicates that putting concepts into visuals might help people understand them more deeply in terms of their presentation and design.
Get ready for the whiteboarding session
Effective sessions need to be well-executed and organized. Here are some suggestions to make sure your initial whiteboarding session goes well; for additional strategic guidance, keep reading.
- Use a virtual whiteboard.
- Turn on the camera for your video meetings.
- To keep your session concentrated, use a guide.
- Utilize the advantage of the endless canvas.
- During the discussion, concentrate on the attendees.
- Make a spot for unique concepts on the whiteboard.
- Urge each person taking part to engage
- Use a team-based virtual whiteboard.
You should utilize a digital collaborative whiteboard even if your team is not far away because of its wide range of capabilities, which outperforms that of a physical whiteboard. All participants get markers and the opportunity to add to an online whiteboard.
“Digitally Whiteboarding” these sessions are also possible virtually. Everyone can utilize the whiteboard simultaneously and have full awareness of it, virtual whiteboarding meetings are often equally productive. Let’s begin with some whiteboarding resources that you may utilize in your video meetings below.
When do whiteboarding sessions work ideally?
Use an effective virtual whiteboard
You should utilize a virtual whiteboard even if your team is not separated because of its extensive feature set, which outperforms that of an actual whiteboard. Every participant is essentially given a pen and the option to add to the board in real-time using an online whiteboard. Attendees are involved and kept concentrated on the goal of the session when there is an interactive whiteboard. Afterward, the program records and stores every idea from the board into an editable file for future use.
Use Templates to organize your session
You could create a framework that arranges and frames the meeting using a virtual whiteboard such that the focus is on addressing a problem or achieving a shared objective. Everyone works more productively and saves hours when they have a template. Either make your board template or utilize one that is already available. Various layouts may be made based on the purpose of the session, such as strategy formulation, product creation, or ideation.
Make room for innovative concepts.
If discussions deviate from the subject, make a note of it on the whiteboard so you can come back to it eventually. Having a “spot to parklot” for brilliant ideas that aren’t essentially related to the issue gives them a legitimate spot. You may now bring everybody back to the subject.
After the meeting, you can discuss and review all suggestions around the parking lot to evaluate their usefulness and worth going future. It will take you a minimum of 2 to 6 minutes to work through these concepts and plan out how you will approach them going forward.
Urge every individual taking part
There are usually certain attendees at sessions who speak up more than others. These shy people are encouraged to contribute in many ways using an online whiteboard, like:
- Making use of the chatting box
- Making notes
- Sharing helpful materials
- You may select various people to lead certain discussion topics based on the format of the event. Giving them authority over the conversation allows them to be ready to take the leadership and make contributions.
Application for Remote Whiteboarding Session
1. Zoom
The best feature of Zoom is that the video meetings program comes with a whiteboarding tool integrated into it. You can find the perfect whiteboard tool if Zoom is your favorite virtual meeting platform. Select the Share Screen icon, then select Whiteboarding session to open the Zoom whiteboard. The ability for other attendees to remark and write on the board (if permitted) is one of the aspects of this product that adds value. It’s also convenient that you have the option to disable that function.
2. Miro
With the virtual whiteboarding session, You can work together with groups of people from anywhere in the world. During events, this application may be used for seminars, innovation and generating ideas, analysis, tactics and plans, visualization, and charting.
To assist you in getting begun, this application offers an endless board, a large collection of gadgets, and built-in frameworks. This application can also be used to plan your next stage, establish a roadmap, design the site, and generate client journey mapping.
3. ClickUp
It is a comprehensive workflow tool made to facilitate communication and work organization for employees working remotely of different sorts. Its virtual whiteboarding session tool allows you to turn any form on your whiteboard into a manageable job that is fully related to your entire process, all with a simple-to-use interface and comprehensive feature set.
ClickUp Whiteboards provides instantaneous updates, joint proofreading, presets, and an endless canvas so you can act on your ideas as soon as they occur, whether you’re generating ideas, visualization, or planning a task. Additionally, teams can write paperwork, design on their own, and integrate material that smoothly links to ongoing projects on Whiteboards.
4. Microsoft Whiteboard
They offer a great alternative if you’d prefer not to use Cornell Zoom or are interested in utilizing a different whiteboard session application. All participants can make changes and react in real-time right on the screen with this feature. Additionally, the whiteboard is unlimited, so feel free to write, sketch, or add as many notepads as you want.
5. Conceptboard
Another remote application that you may utilize in the conferences is called Conceptboard. You can see in real-time a cursor using this application, and several users can work together simultaneously. This program also allows for video calls, so you can communicate with colleagues while jotting down ideas.
6. Limnu
The primary benefit of Limnu, an online whiteboard session application, is its authenticity. Although it offers digital whiteboarding capabilities like teamwork, it feels much like a real board. Instantaneous editing is possible for everybody, but only if necessary. In addition, there is a chat feature that allows them to share their opinions without editing. The nicest thing is that joint sessions can be held virtually. It’s also quite easy to hold discussions about ideas with a digital whiteboarding application.
